Time Clock App – Time Clock Wizard

Employee Workload Management Software as a Service

graphene — Mon, 30 Jan 2017 04:01:27 +0000

Workload management software is a tool that companies use to make schedules, resolve conflicting deadlines and create an efficient process for employees. Businesses are surprised at the return on investment with software that manages employees this way.

In the 1970s, businesses started using computers for large calculations like payroll. IBM software recorded to punch cards or tape wheels. The ability to recall data was cumbersome. It is no wonder smaller companies just used paper time sheets to calculate payroll.

In order to have efficient plan schedule management, you need workload management software like Time Clock Wizard. Read more about the importance of standard operating procedures.

What is Workload Management Software?

Making informed decisions about the level of workforce needed every day is made easier with online management tools.

Because your workforce schedule is concentrated on a convenient dashboard, it makes it easy to get a quick overview of your operations at any time.

When customers started using Time Clock Wizard, there were surprises. One of the unexpected benefits is that it is easy to re-assign employees to different areas of the job site as needed.

This reduction in wasted downtime labor hours and the ability to do batch scheduling were key factors for meeting projected labor force goals.

What is Batch Job Scheduling?

Batch scheduling is typically a hands-off process in which events trigger the schedule management. You may know of “If this, then that“process arrangements.

Time Clock Wizard is a hands on and convenient way to do mass scheduling. This gives management and human resources the best ability to easily schedule staff, make changes and notify employees. The benefit is easing conflicting deadlines.

Unlike typical batch systems, Time Clock Wizard allows for employees to check on their own schedule, request time off and request to exchange days with another employee.

How to manage conflicting Deadlines

Business have moving parts. Sometimes projects get delayed or work ahead of schedule. When this happens, sometimes labor is required to be in two places at once.

Time Clock Wizard has some features that can help out with conflicting deadlines.

The ability to leave notes for employees is helpful. For example, when your employee logs back in from their break, a note could appear to them to: Switch to project B for the afternoon only.

It is good to have a mix of tasks available for employees that include routine items, tasks that are tied to deadlines and no more than 3 priority items at a time.

How to manage workload of Employees

An important thing to remember is that the manager in charge of employees sets the standards. Creating and maintaining standards makes it easier for employees to do their jobs efficiently.

Time Clock Wizard helps out with maintaining standards by having an intuitive interface that all employees interact with.

An employees time is just as important as a manager’s time. Make sure that employees have blocks of uninterrupted work time to get tasks done. Also, make sure to have a set of problems that warrant input from other team members before calling a meeting.

Outsource repetitive tasks that can be completed efficiently somewhere else at a better price. It is important to ask employees if they are running into repetitive tasks that is getting in the way of more productive time.

Time Clock Wizard increases ROI for Workload Management Software

When you are able to make and post batch schedules for your employees using Time Clock Wizard, employees will be able to check their schedule online. This frees up the bottleneck caused by employees coming into physically check their schedule.

This is a terrific six sigma project to see how much better customers react to the increased service. You can try Time Clock Wizard for free: Try TCW now!

The post Employee Workload Management Software as a Service appeared first on Time Clock Wizard.

How to use your Employee Table Tab

graphene — Fri, 28 Oct 2016 04:45:26 +0000

It is Video Friday, and we have a video on our employee table tab feature of Time Clock Wizard, the best online time clock available.

Within this video, you can see how to:

Reset employee passwords
Edit employee permissions
Deactivate employees
Add additional employees
Add reimbursements
Tips/Bonuses
Travel Expenses

Hi everyone! It’s Melissa with Time Clock Support, and today I’m gonna go over your employee tab.

So I clicked the employee tab here on the left which brought me to this page.

And here we have our employee list.

Edit Employee Password Permissions Settings

You can see a list of all your employees and this is where you can reset their password, edit any of their permissions or settings or information OR deactivate the employee.

You can search by name.

Activate Inactivate Add an Employee

You can search by active or inactive.

You can also click here and add an employee.

Watch our video about adding employees if you need more information about how to add them.

Reimbursements Tips Bonus Office Supplies Travel Expenses

You can also click the reimbursement tab and add a reimbursement for your employees.

Basically, reimbursements are if you offer any type of tips or bonuses OR you reimburse your employees for travel expenses or office supplies.

This is where you can add it. Make sure you watch the video about adding reimbursements if you have any additional questions.

And that’s pretty much it. That’s the employee tab. It’s very simple very easy. Of course if you have any questions feel free to chat with us.

Thanks again. We hope you love the time clock and have a great day!

Employee Table Tab Conclusion

A special thanks to Melissa Ruy for creating these videos. She is part of the Time Clock Wizard Support Team, and Melissa can answer your questions.

If you have not tried your free trial of Time Clock Wizard yet, you can sign up now by clicking this link: Free Trial of TCW Now.

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The post How to use your Employee Table Tab appeared first on Time Clock Wizard.

Payroll and Attendance Systems Calculate Overtime Holiday Pay and More

graphene — Wed, 19 Oct 2016 07:58:44 +0000

Payroll and attendance systems are in high-demand for businesses. The new statuses from the FLSA changes coming in December make is imperative that attendance and payroll be reported accurately.

For example, it used to be common practice to adjust employee’s time clock data to reflect when they were scheduled to work versus when they clocked in. This was done to prevent time clock scams.

With the new FLSA requirements, you will need the exact time via time stamp as well as the adjusted time. This is put into place to keep employers from scamming employees out of hours by shaving off a bit here and there.

Here are questions asked by employees:

Weighted overtime
Time and a half
Paid holidays
Pay for Sabbaticals
Errors in Payroll

Overtime

Overtime is a subject that often gets contested state by state. It is the amount of extra pay per hour that is awarded. It is typically time and a half.

There are a lot of misconceptions about what is and is not overtime. In fact, in the previous article, there were questions about the 40-hour work week.

What is Weighted Overtime?

Weighted overtime is more accurately weighted average overtime. This is used for people who are paid by salary with different week to week hours (like hospital and emergency preparedness staff). Also, people who hold more than one title (waitress/rolling silverware).

During a two week period pay cycle, you calculate total number of hours worked. Any hours over 80 should be calculated at time and a half. Time and a half is can be referred to as the premium overtime rate.

In order to find the amount that is due, you take the overtime hours and multiply those by the premium overtime rate.

Now, add this number to the calculation for the regular pay rate.

From this total, subtract all necessary taxes, entitlement payments, insurance, etc.

It is very very very important that if your company uses weighted average overtime, that the employee is aware of that (with a signature).

Time and a Half

As discussed above, time and a half is the most common premium overtime rate.

What does Time and a Half mean?

This question is one of the most common questions for payroll. To be clear, what time and a half means is the hourly rate plus 1/2 the hourly rate.

For example, if the hourly rate is $10. 1/2 that hourly rate is $5. $10 plus $5 is $15 dollars. The pay rate for time and a half in this case is $15 per hour.

Time and a half is usually for overtime and holiday pay hours.

Holiday Pay

The holidays are times set aside by the American Government as days that you can spend time with your family. These are traditional days off. If you choose to work on specific holidays, you are rewarded with extra pay for not being able to spend the holiday with your family.

What Holiday pay are Casual Workers Entitled to?

The most commonly observed holidays are:

New Year’s Day (Jan 1st)
Martin Luther King Jr. Day
Memorial Day
Independence Day (July 4th)
Labor Day
Thanksgiving Day
Christmas Day

For most states, these holidays are paid time and a half. Depending on the state and worker’s contract, a holiday that falls on a weekend might fall under double time and a half.

This information should be in your employee handbook under the section regarding payroll and attendance systems and guidelines.

Personal Growth Pay

Personal growth pay is a growing trend as a perk for companies. This is time that the company or institution pays you to take classes that will benefit the company of institution.

The most commonly known personal growth pay is called a sabbatical. This is different than a vacation because it is work-related.

When is Sabbatical Pay Awarded?

According to nyu.edu, sabbatical pay is awarded following 12 semesters of service. Only tenured faculty are eligible to apply for a one semester of sabbatical leave at full pay or 3/4 pay for an academic year. Faculty members may choose to apply for a one semester of sabbatical after 6 semesters of service; the pay is 3/4.

Sabbatical pay is not a requirement, and it is a perk. It is important for companies to explore the benefits of paying for sabbatical pay for their workers. The workers can come back with skills that will be helpful to the company while giving the employee the feeling of having a vacation.

Payroll Errors

It is tough when there are mistakes on payroll. A single error can affect people up and down the chain of command.

What is a Payroll Error?

A payroll error is a mistake that is made from the misuse of a time clock by an employee to a missed calculation by someone in the administrative support services office.

It is a good thing that Time Clock Wizard, the best online time clock app, makes fixing common payroll errors very easy.

Payroll and Attendance Systems Conclusion

As you can see from the article above, making sure that the employee is paid at the correct rate for each of their hours worked is of huge importance. It is better to overpay a worker than to underpay them. The most efficient system would be paying the correct amount on time – every time.

Time Clock Wizard is a software solution that can be accessed online that helps managers fix scheduling, payroll and timecard issues in the same location on a dashboard. This makes the efficiency of payroll and attendance management skyrocket.

You can try Time Clock Wizard for free for a limited time by clicking on this link: free TCW trial.

The post Payroll and Attendance Systems Calculate Overtime Holiday Pay and More appeared first on Time Clock Wizard.

Time Clock Wizard How To Videos

graphene — Fri, 07 Oct 2016 01:22:14 +0000

Employee time clock videos are in demand. Time Clock Wizard (TCW) is a time clock app that allows for employees to clock in and out using a set online time clock interface.

If you are already a customer of TCW, thank you so much. The videos below are available to help you.

If you are not a customer yet, feel free to watch the videos below and sign up for a free trial. Sign up by answering some basic questions about your business to set up the account.

Time Clock Wizard (TCW) Time Clock App Videos

There have been a lot of videos created for you to be able to use to operate the online time clock app with ease.

Here is a list of the videos available on YouTube right now:

Thank your For Watching these Time Clock App Videos from TCW

When working with the time clock app from Time Clock Wizard, there are a lot of terrific features that help with scheduling, payroll, and other employee management functions.

Time Clock Wizard helps reduce the amount of time Human Resources needs to be diverted to time clock and scheduling issues. In the future, we are going to be expanding on each of these videos by answering questions about each video.

You can try Time Clock Wizard for free by clicking here: Sign-up Form for TCW.

Which of these time clock videos did you find the most helpful?

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