With the right online shift planning software, employees will be empowered to help managers.

Human resources is divided into different sections depending on the business chain of command. Each task within the human resources department flows through both management and payroll. Keeping an efficient flow between these departments has been a challenge.

Time Clock Wizard allows for the tasks of human resources, management and payroll from a centralized dashboard. Both staff and employees use their software anywhere in the world. This makes employee shift planning exponentially simpler that spreadsheet methods.

Employee shift planning is studying the workflow of your business to determine the best type of schedules you should make for employees. The traditional Monday through Friday 9 to 5 schedule may not be a good for for your office logistics.

How do I Create Schedule Online with Time Clock Wizard?

In order to create a schedule online, you first need to sign up for a free trial with Time Clock Wizard. There are video tutorials that walk you through each step.

Once you learn the software, scheduling and making shift changes will take up a minor portion of your day.

Because your data is in one centralized location, the staff doing payroll will thank you too. They will be spending less time chasing down employees to decipher poor handwriting and misplaced timesheets.

There are two articles linked below that are here to assist you further:

How to Schedule Employees Using Time Clock Wizard

How to Schedule Staff Efficiently

How to Schedule Employees  and Create Work Schedule with a Shift Planner

Time Clock Wizard is an incredibly robust online time clock that does shift planning. One of the best features of this software is automated attendance.

From a centralized place, you can see who is clocked in and out verses who is scheduled. This feature allows managers to see if there is a lack of people clocking in on time to go physically investigate the issue. This save management footsteps and time!

If you need help with building strategy, thin our article Efficient Plan Schedule Management Process Planning is there to help you.

Time Clock Wizard is considered to be workload management software and one of the best online time clocks for shift planning.

How do I make a Staff Schedule Template?

Once your employees are entered into the system, the interface helps guide you through scheduling your staff. In previous business years, a manager would need to print out a spreadsheet with employee names and personally fill in each square. Now, the process is more user friendly.

To conclude, there are many different ways to schedule employees with Time Clock Wizard. This software allows for your employees to be empowered to use the software. This frees up time for management.

Time Clock Wizard is an online time clock and payroll calculator with work staffing scheduling features. Try Time Clock Wizard for free by clicking on this link: Free Trial for TCW.

Save

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The post How to Create Schedule Online with Time Clock Wizard appeared first on Time Clock Wizard.

If you are new to the employee dashboard or you are just needing a refresher, the video and transcript are available below.

Also, we know that managers get busy from time to time and just need a quick reminder of what to do next. This video series is also for you. The previous video featured scheduling employees.

Transcript:

Hi everyone. This is Melisa with Time Clock support and today we going to go over your dashboard.

So this is your dashboard. You have a nice little blue widget here that gives you your company name.

This little pencil over here helps you to put a little welcome message over here or reminder for all your employees to see. You can make the text red or bold or whatever you feel like doing.

Going over Pending Requests

Then you have your Pending Requests. This just kind of like a central station for managers to know what needs to be done.

For example, we have one pending request, time sheet request that needs to be approved by management so that it can actually apply.

So this is when employees want to change the time or request a time that maybe they forgot to clock in and in order for it to apply you need to approve it as a manager.

So I just approved by checking the little green check mark or you could do decline by clicking the red X.

So let me go back to my Dashboard and I have zero pending requests.

Clock In Error Reminders

You have four Possible Clock in Errors. This is just to let you know that this person. They work 75 hours, 145 hours, 25 hours. The system will automatically let you know anything over 13 hours in one 24 hour period.

Requests for Days off or Absences

This one will let you know if you have any Absences Request.

So if your employee is requesting vacation time or any type of time off, you can approve it or decline it. I approved that one.

So that one is finished and usually managers will go through this list once a day or once a week to make sure everything is up to par.

All Employee Time Sheet Overview

This timesheet to verify gives you an overview of everyone’s timesheet.

You can see it over in one place. If you require Clock in Image you can see here and you can verify all of them at the same time, just letting the system know that these Clock ins are okay.

When it comes to generating payrolls you are good to go.

Those are done.

Employee Clock in Stats

Alright. Then we go over to Who’s in Stats. These basically will let you know on your schedule how many employees were scheduled for today, how many are clocked in right now and how many clocked in as a total for today.

So you’ll know you have five scheduled employees today. Only one is clocked in now and only two have clocked in for today. You are missing three employees.

You can click any of these and just kind of see what’s going on. Like in who’s in, you can see a list of who’s in. Nobody is in right now for me but you can click on that and I’ll just give you some information.

Your Tasks to Manage

The My Task which is basically that will let you know what tasks are assigned to you and that need to be completed. Also what task you assigned to other people that have not been completed.

Live Stream of Time Clock Action

The Live Stream is just an overview of what is going on in the back end of your time clock.

So it’ll let you know when something has been approved or declined, when someone is clocked in, when somebody is clocked out, when somebody is on a break, all sort of different types of things.

When someone creates a task or finishes a task you can just go through the live stream and sort of check it out.

Payroll and Hours Graphs

You have two graphs down here and one is basically letting you know for that particular day, the 15^th, what you can expect the Payroll for that day based on the hours worked and the payroll wage you entered on the employee’s profile.

You can change the graph to another type of graph. Whatever you’ll be comfortable with.

Time Card Overview

Then you have My Time Card. My time card is when you clock in and out. It lets you know that information here.

It lets you know this a time Clock In Out type Clock in.

It’s a break and it’ll let you know it’s a break.

It lets you know the IP address for the clock in and the clock out.

You get you totals down here. How many times Clock in hours you worked, how many breaks you work and absence for that pay period.

Whenever you generate a payroll, it automatically clears this out and starts a new fresh Time Card.

Upper Employee Dashboard Features

You have your Quick Add for your employees.

You have your Messages. So you can always click here when the bell is rings as it is right here. It says two which means you have two messages.

You can always send a message by clicking here.

This is another overview of your pending requests which is just a little reminder and this is your tasks as well.

This little question mark is so that you can have a quick tutorial of the icons and the widgets if you ever need a little reminder of any kind. You can access that on any page.

Here is your Clock-In button.  Once you click Clock-In, it’ll change to Start break and Clock-Out. So you are able to start your break now or Clock-Out depending on, you know, what you do in your business.

So that’s your Dashboard.

So if you have any questions you can always click the live chart down at the bottom and feel free to ask us any questions. We hope you guys are enjoying the Time Clock and thanks so much. Have a wonderful day.

Employee Dashboard Conclusion

The Employee Dashboard from Time Clock Wizard is one of the best features of this software as a service. The efficiency of taking care of the employees in this manner frees up time for managers to work on other projects.

Time Clock Wizard is an incredible return in investment just with time saved alone! The Pre-scheduler is another great feature to try out. If you have not had a chance to try Time Clock Wizard for free, click this link.

The post How do you use the Employee Dashboard for Time Clock Wizard? appeared first on Time Clock Wizard.

Customers will quite often request products or services to companies that they respect. The goal of any business is to be the best value for each customer. One of the ways to do this is to appropriately manage budgets to avoid cost over-runs.

In the last article, we covered how to schedule staff using Time Clock Wizard. In this article, we will cover project planning. Knowing what to do for scheduling will help your business become more organized.

What is Project Scheduling?

Project scheduling is a part of total project management. This is a detailed list of a particular project’s activities, deliverables and milestones.

It is a good idea to have a start and end date for each project; with that in mind remember that bottlenecks happen, so be flexible with date allocations.

What is a Plan Schedule Management Process?

In order to bring innovative ideas into reality, there is a process that you should follow. There are many ways to get to your end goals depending on the size, technical difficulty, resources available and willing employees for each project.

Here are different types of project management systems:

• PM Methodologies
• Agile
• Waterfall
• Scrum
• Rapid Applications Development
• New Product Introduction
• Get Things Done
• 5s Methodology
• Packaged Enable Re-Engineering
• Bullet Method
• PRINCE2
• Kanban
• Kondo Method
• Six Sigma
• DMAIC
• Outcome Mapping

A lot of managers have not taken the time to research these various kinds of systems. There are some systems that just use paper and pencil while other methods are software-driven. Find out how to create a schedule online with Time Clock Wizard.

If you want a simple system, then Kanban is the winner. If you have a lot of projects to do at once, then the Scrum method might work better for your team. When your goal is improving customer satisfaction, then six sigma is your best project plan.

What is a Project Schedule Good for?

The project schedule helps managers organize resource allocation (including having enough employees to do the tasks), budget (avoiding overages and overtime), duration of tasks, specific events (pre-launch) and all dependencies.

Another key factor for creating a project schedule is to communicate the chain of command for every given project. This ability to delegate tasks to middle management will free up time for upper management to pursue strategic partnerships.

Project Planning and Scheduling with Time Clock Wizard

One of the really nice features of Time Clock Wizard is that you can easily move employee schedules as needed for your projects. The scheduler within Time Clock Wizard allows you to email your employees about schedule changes.

Employees will be able to easily look online at their schedule the night before a shift. This will free up time for both employees and managers. Employees will also be able to switch shifts with each other so there is no confusion who is supposed to work.

Another feature is the forecasting section. This will allow you to see if your proposed schedule is under- or over-staffed. It is good to know when to avoid overtime charges.

Shift Planning for Projects

When a plan is put to a schedule, the task become manageable in sections. It is important to point out that planning for extra shifts in the beginning of the project will give wiggle-room toward the end of the project.

No matter the method of task planning and schedule management you choose, Time Clock Wizard makes shift planning changes easier than traditional workload management. In fact, workload management software is becoming as much of a staple to business as staplers.

Right now, you can try out Time Clock Wizard for free.

The post What is an Efficient Plan Schedule Management Process? appeared first on Time Clock Wizard.

In the last article, there was a basic overview on how to schedule employees.

This article is going to focus on the ways new business owners do scheduling with computer software.

The three shift planning software for creating schedules:

• Microsoft Excel
• Microsoft Word
• Time Clock Wizard

Depending on your budget, time and willingness to learn, making schedule and shift planning will sharpen your skills as a employee manager.

What are common Employee Schedules?

Even human resources industries pay well for talent managers to go out into the field to find employees just to manage inputting schedules efficiently. The real logistic challenge start with how are you going to create and record the type of schedule you want.

Types of Employee Schedules:

• 8 hour shifts are typically 5 days to full time. The most common.
• 10 hour shifts are good for 4 days. The extra closed day of the office saves on utilities.
• 12 hour shifts for 3 days give 36 hours (for when you need just less than full time.)
• 16 hour shifts for 2 days is 32 hours per week. This is good for nursing or weekend shifts.
• 24 hour days are typically reserved for on-call jobs. One per week is recommended for high-stress jobs.

How do you Make a Schedule on Excel?

This video in Excells Fun channel is about the functions you need to build the base of an employee schedule. This channel is a terrific resource for employees to learn Excel.

Do not forget to use Freeze Panel to be able to flip through records quickly in an organized fashion. The End of Month function really useful for organizing schedules per month. Also, you might even want to know the first day of next month for organizing schedule by month.

The functions in excel are not intuitive nor user friendly. People who choose this option for making employee schedules really are brand loyal to Excel or do not realize that there are better alternatives.

How do you Make a Schedule on Word?

There are people who find that Excel is really difficult to use. They prefer using Word to get the job done. In this video, by MizAshly, she shows how to make a daily schedule with Word.

https://www.youtube.com/watch?v=m5pTFJ7dRLo

In order to do this for employees, each employee would have their own schedule.

Basically, you would make a stock schedule, fill in the blanks for each employee, and print it out. This method is very time consuming and many managers find this method extremely frustrating.

Some managers prefer this method so that employees can write their own work schedule at the end of each week. as many labor professionals have pointed out: this method is easy for employees to abuse and exploit.

It is better to have a system that calculates the actual hours worked in real time anywhere where there is internet access. That is what Time Clock Wizard is terrific for. Read more about why a good recording system matters and the benefit of standard operating procedures.

How do you Make a Schedule with Time Clock Wizard?

Decide on the style of schedule you want. Time Clock Wizard has an intuitive interface for making staff schedules. This video (narrated by Melissa Ruy) is an overview of some of the features of Time Clock Wizard’s scheduler.

Time Clock Wizard is t he best value for managers who want to schedule employees in an efficient manner. This is much easier to learn that Excel spreadsheets and are more usable than Word documents.

The truth is that technology has excelled to assist management and human resources manage the core aspects of employee management in one place.

Now, after learning more about what the scheduler can do for your business style, you can try the service free.

How to Schedule Staff with Different Software Options for Shift Planning

In this article, the basic pros and cons of these software were mentioned:

• Microsoft Excel (or similar spreadsheet software)
• Microsoft Word (or similar document software)
• Time Clock Wizard (online software as a service)
• Our Free Printable Employee Schedule Templates

After deciding on the type of software and schedule you are going to use, the next step is the “plan schedule management process“. You can use the forecasting tool within Time Clock Wizard to help with this or look back at the last 90 days scheduled to notice patterns.

The goal is to learn how to schedule staff in an efficient as well as economical manner. Again, here is a link to a free trial of Time Clock Wizard – a robust online shift planner and more.

The post How to Schedule Staff for different Industries appeared first on Time Clock Wizard.

In business, money and time are one in the same – therefore, and as much as possible, you must find ways to make your day more productive.

Instead of spending hours recording and tracking your employees’ attendance, take advantage of today’s advancements in time tracking technology.

There are numerous tools that you can use which can give you the option to record and track employee attendance.

Key Points to Consider

If you’re still scouring the internet for possible programs for your company to use, here are some important key points that you have to consider before choosing one:

• Time clocks should be close to where workers are
• Employees and mangers need to communicate easily
• Mistakes should be fixed quickly
• Time card fraud is reduced
• The system is in compliance with FLSA standards

Time Clock Wizard in an online time clock app that solves all of the issues above. This software as a service (SaaS) is a bargain when you compare it to buying paper time sheets and the labor hours spent manually entering in time stamps.

The best part about this software is that it is easy to implement and use.  Since the software is free, you can test it while maintaining decent ROI for your data collection.

This Attendance Recording System has Grown

For the purpose of #ThrowbackThursday, here is the video that was originally done for this post back in February of 2015.

Update 2016: Because if the sheer demand for this software, w e have had to hire more staff which caused Time Clock Wizard to legitimately start charging for more than 3 users.

Attendance System Price

How much are you willing to spend on an attendance recording system? Are you ready to pay monthly, quarterly or yearly, or would you rather find something that is free to use?

Make sure to pay attention to these types of programs as it can save you a lot of money.

For starters, you can find free to use systems that your company can benefit from. As a matter of fact, there are some programs that offer full functionality and are even better than paid ones.

Time Clock Wizard is free to use for a manager and two employees. This is set up this way so that companies can test the software. If you want to test the software for more employees (like for a Six Sigma project), you can start a free trial by clicking on this link: Get started now.

Ease of Use

Some timesheets and recording systems may look complicated. You don’t need something that is too complex. The last thing that you would want to do is spend hours trying to figure out how to operate the system.

As much as possible, find something that has everything that you need in the dashboard alone.

Another requirement should to find ones that are browser based (like TCW). All of your employees can use the program regardless of their machine or operating system.

Mobile Access

Some employees require leaving the home or office. Whether it is a client meeting or something that involves going out of town, being able to record their attendance is very crucial.

Find a attendance recording system which allows mobile access. This way, your employees, and even yourself, can track your hours and see where your time went even if away from your desk.

Attendance Recording System Payroll Integration

What is the most difficult part when it comes to monitoring attendance sheets? That’s right – payroll computation!

Unless you hire an accountant to ensure that everyone gets the right salary calculation, you need a system that can generate timesheets and compute payroll on your behalf.

Most small companies can’t afford the hiring of an experienced, full-time accountant.

This shouldn’t be necessary as long as you can find something online that records attendance, allows employers to set employee scheduling and even compute payroll according to hours worked.

Finding a program that records time, enables scheduling and can generate a payroll can save you a lot of time, allowing you to work on other important aspects your business requires in order to grow.

Time Clock Wizard is a Terrific Option with a Free Trial

An excellent attendance recording system, such as TimeClockWizard.com, will not only increase your employees’ productivity levels, but it also allows you to monitor everyone without occupying a large portion of your time.

You can try Time Clock Wizard for free by clicking this link: Free Hands-on Trial.

The post Features To Look For In an Attendance Recording System appeared first on Time Clock Wizard.

Being that Time Clock Wizard is an online time clock app that can be used in multiple locations, it was imperative for us to make videos to help our users learn (or just remember how to do) the processes of this amazing software.

If you have not had the change, this is available for a free trial by just clicking this sign up now link.

A special thanks to Melissa Ruy, a valued member of Time Clock Wizard for making this video possible. She has made many other videos that you can find by clicking this video list link.

Time Clock Wizard Timesheet Table Tab Tutorial Video

https://www.youtube.com/watch?v=ek2i8OHTxhs

Hey guys, it’s Melissa with Time Clock [Wizard] support and today we are going to go over adding a time record, editing a time record and adding time off.

Starting with the Timesheet Tab

So you can see I’m on the timesheet tab and we got an add time record button and an add time off button. The difference between the two is the add time off button is basically if you want to record absences or request time off such as: vacation, sick days, etc.

You can remove it from your employees’ time bank or simply your employees requested days off for you to approve.

And if somebody calls out and you just want record it – you are not paying the employee for it but you want to record it as calling out you can do that with the add time off [button].

Add a Time Record – Forgetting to Clock in or out

The add time record is simply: if your employee forgets to clock in and out, you can go ahead and manually enter the time here.

So let’s go ahead and get started. And the add time record, we’ll do first. And we’ll say that I forgot to clock in last week.

I would select the dates and the time. I usually work 9 to 5.

You can make a note.

Now just a heads up, your employees can actually do this themselves, so that you don’t have to. The difference is that whatever they manually enter nothing will change on their timesheet unless you approve it.

So, once they submit this to the system, you’ll then be notified of your pending request that you need to improve this in order for them to change their time record or their total times.

So, we are going to go ahead and click “add time record” [button]. It is saying that the “beforetime” must be before the end time and that’s because I forgot to click p.m.

So, there we go. And you’ll see for me last week, I have eight hours of regular time. You can expand that date and get more details.

You’ll see that this is a clock in and out record. It was manually added by Melissa. And you can see the notes by clicking here. I forgot to clock in.

Delete or Remove Record

If you need to delete or remove that particular record (maybe you were supposed to give it to somebody else by accident you selected Melissa’s name), you can delete it here.

And let’s say, she actually worked until 6 o’clock. I worked till six and you need to change that. Go ahead and hit edit. Change the time. And there it is.

Now, I actually work nine hours until six, and it was manually edited by Melissa Ruy.

Explanation of Columns

So you’ll notice that each column has its total number for each employee. This [first] column is for total clock in and out. So basically total regular hours will be right here.

Total break hours will be right here [second column].

Total absences will be right here [third column].

Adjusting for PTO

So let’s go ahead and add an absence. We are going to say that I personal day last Wednesday. And I usually work eight hours or I want eight hours to apply to my PTO.

So, I will go ahead and put 9 to 5. Make sure I select p.m. I want to apply it to my PTO. So, it will remove those eight hours from my PTO bank, and I’ll actually get paid for that time.

But if you don’t want the employee to get paid [via PTO], you can select this [Do not apply to PTO].

You can leave a note if you would like to. And then just click add absence. And I scroll down and I see last Wednesday I didn’t get any regular hours but I did but I did get eight hours of absence time.

Again you can expand that and see that it was a personal day.

Photo Capture Biometrics

Now if you do require image (photo capture) when your employees clock in and out, this is also where you’ll see that.

If you’re manually entering the hours, you will not get that photo capture; but if they are using the clock in and out buttons and you do require it, it will be noted here.

And also lets you know that it was payable.

Checks and Balances

You cannot edit any absences or paid time off, you cannot edit but you can delete them if they’re wrong and re-enter them. That will just ensure that there’s no issues or just discrepancies between you and your employees.

So we can always use the search option up here. It kind of saves a lot of time if you’re  looking to see some statistics as far as your employees are concerned.

Time Off Reporting

Like for example, I want to see how much time I took off (or Melissa, if she was your employee took off) this month from the first through the 15th as a whole.

I want to know how much time is she taking. So here it is: eight hours for the last 15 days.

You can also search by a specific time type of time that was taken off, for all time sheets or all absences.

You can select by it location and you also cans see anything from previous payrolls. So even though you already paid that person and you want to see how much time it taken off of the year you can include that here by selecting yes.

But if don’t want to see past payrolls, you just select “no”.

Adding/Editing Time via Tab Conclusion

So that’s basically it when it comes to requesting time off or for adding time or editing time.

We hope you guys are really enjoying the time clock and if course if you ever have any questions you can always use our page tutorial by clicking this little question mark. It will give you a quick little overview of each section. And this [question mark] is on every single page.

And you can always click the chat now button if you ever need help.

Thanks again. Have a great day.

Check out this article on the features that you should look for in an attendance system.

The post Learn these Tips for Using the Timesheet Table Tab section of Time Clock Wizard appeared first on Time Clock Wizard.

I have looked into time clock software before, and it was very complicated. How is Time Clock Wizard different?

Payroll time clock software that is user friendly is very important. Managers can notify employees when schedules are made or changed. Additionally, managers can receive updates via text or email when employees clock in or out. This gives managers an instantaneous understanding of who is on the job at any given time. Employees can also request a shift switch through the software. Want more? See here: Optimized Payroll Time Clock Software.

I have a work from home business, and I end up having to pay mileage reimbursements to have my employees drive to me to turn in their timesheets. Then, I have the headache of sorting it all out. Can Time Clock Wizard help me?

Businesses that have an employee time clock that is accessible all over thrive. Managing your home-based business is difficult, especially if you can’t monitor your employees’ hours. Checking the logged hours of a salesperson who needs to go outside the office to generate sales is difficult to manage manually. See more here: Employee Time Clock.

I can do the payroll just fine until my superiors ask for some reports to be made. Looking at all of te data and entering in values manually just makes the job a huge chore. Can Time Clock Wizard do this easier?

Yes it can. Let the system do the daunting task, and all that you need to do is hit a button to generate reports that you need. That is the beauty of this free attendance recorder. Most of these systems have everything that you need all in one place, such as your dashboard. Read more here: Using an Automated Attendance Recorder for the Difference!

Okay, so if this is online, how can you stop employees from just clocking in and out from somewhere where they are not supposed to be – like in their car during the shift?

Time Clock Wizard has a feature called Clockguard. Be sure that you know employees are working when they say they are. You’ll get a message in the form of an email or text if you have employees clocking into our out of work when they’re not scheduled to. That is why Time Clock Wizard is seen as the best time keeping software! See more here: 8 Features of the Best Time Keeping Software.

Okay…how much is this software going to set me back?

This is a terrific investment! The best bonus to Time Clock Wizard (being a free employee time clock) is that it becomes an asset very quickly to your business. Employee activity tracking is necessary for operating a company – big or small. The former methods of employee monitoring just wasted labor for the managers. Read more here: Employee Time Clock.

My company has expanded and still uses the traditional punch clock method that is burying me with paperwork?

If you’re used to the conventional way of tracking employee hours, you may want to re-consider using something more advanced – something that will make you and your employees more productive. An automated attendance recorder that Time Clock Wizard offers is free and meets these requirements. Make sure to choose the system that has all the features you need. See more here: Using an Automated Attendance Recorder for the Difference!

Our corporate employee handbook has different types of absences and consequences related to each. This makes a mess for HR more than a week later trying to decipher who did what and why. How can Time Clock Wizard fix things like recurring approved absences?

Figure out when your employees have been absent in the past and set dates for them to be off of work in the future. There are seven categories to use in regards to what kind of absence you’re dealing with. Time Clock Wizard is great at handling the logistics of employee absences. That is why this free application is the best time keeping software. Read more: 8 Features of the Best Time Keeping Software.

My floor managers constantly complain that our time clock system is out-dated, and they spend so much time fixing errors in the process. Is there something Time Clock Wizard can do that is better than what we have going?

The answer is yes! If an employee is overpaid or underpaid because of errors, it will take more time and money to fix these errors, and can result in low morale. If an employee wishes to see their total hours worked for the pay period, they can log into his account and retrieve this information at any time. A computerized payroll system, like Time Clock Wizard, makes this easy! There is no need to contact the payroll manager for this information. Read more here: Why A Computerized Payroll System Is Just Better.

In my business, the punch clocks are far away from the payroll office. It takes roughly 20 minutes to resolve the issues if an HR person needs to come down to the employee area. Not efficient. Suggestions?

Time Clock Wizard’s dashboard allows you to clock in or out with a simple click on the interface. You can use the dashboard to check on schedules, time records by selected time period, and you’ll notice alerts here from time to time. This free application makes it the best time keeping software available today. See even more here: 8 Features of the Best Time Keeping Software.

We thought by having the employees work on their own schedules and time stamps that this would alleviate some technical problems. However, the amount of time employees take to fill out the paperwork is eating into our labor budget. Help us?

While you may think it’s best to just let an employee keep track of their own time on paper, or that you should do it, this is not the best use of labor. Let’s say every day you’re letting a minute or two get counted towards a paycheck, just because there is a problem with a clock you’re checking to get the time. That is the power of an hourly timesheet calculator built into Time Clock Wizard. If you think about how everyone getting a couple of extra minutes added to their checks all year long could add up to hundreds or even thousands of dollars. See more here: This Hourly Timesheet Calculator Program Helps!

Is it possible for time clock wizard to be set to a centralized location in each department area?

With a feature called ClockPoints, employees will be able to clock out and in from only permitted computers or IP addresses. (A requested feature for the best time keeping software.) More of this here: 8 Features of the Best Time Keeping Software.

There are payroll tasks that I keep doing over and over. On Mondays, I feel like a robot trying to compile all of the data. If there was a way to relieve me of this stress, I would like to hear it.

Timekeeping and attendance should be automated with Time Clock Wizard – that is what software applications were invented for! Companies with a wide range of employees working in different ways, at different times, for different rates, face a further challenge. Putting the burden of accuracy on the employee eats up time that they could be using productively. Leaving the entire problem up to the accounting department, though, is a sure way to lose any hope of accuracy. Get more info here: Accurate Timekeeping and Attendance Records Tools.

Time clock applications have been so inadequate in the past. Can you tell me how Time Clock Wizard is different?

Managers just select a start and end date for the pay period and the report is instantly generated. The software can also manage overtime hours and expense reimbursement. Time Clock Wizard is a free payroll time clock software application that is spreading like wildfire – because it works! Best of all, reports are automatically generated making compliance and data analysis a breeze. See this now: Optimized Payroll Time Clock Software.

Part of the reason we don’t follow through with a lot of our attendance issues is the sheer amount of time compiling all the data. Can Time Clock Wizard do this more efficiently?

Great question! When a proper system is put in place which takes care of the accumulation of numbers, it is better for the business. Because the attendance tracking reports are going to be created on their own, the management team is able to simply read these tangible numbers and act on them. See more here: Online Attendance Tracking VS Manual Spreadsheets.

We have a lot of loss due to micro calculation in our current time clock system. If an employee clocks out 6 minutes and 1 second, they get paid for the full 15 minutes extra. Our employees have figured this out, so there is a lot of lollygagging. Offer any ideas?

Employees are like business people with only one client – and they are trying to get the best value for their time at your expense. Payroll management is simple with the best time keeping software – Time Clock Wizard. You can easily figure out how much people will get paid according to how much they’ve actually worked. You’ll find that you can track breaks and every nuance of the work day easily. Get more here: 8 Features of the Best Time Keeping Software.

My frustration level with trying to manage payroll is at an all time high. I have salesmen in my office almost every month trying to sell me a mediocre solution. What I want is as hands off as possible. Is that something Time Clock Wizard can do?

The goal for any business is to have almost everything as systematic and automated as possible. A system of this nature ensures all of the attendance tracking that is being done is accurate and easier to access. When things are being done manually, it can lead to countless man hours being spent on such tasks and that can dry up financial resources in a hurry. Read more here: Online Attendance Tracking VS Manual Spreadsheets.

I am just beginning my business, and I have 25+ employees. I have gotten in over my head with payroll and still cannot afford an in-house accountant quite yet. What can I expect from Time Clock Wizard?

Most companies can’t afford the hiring of an experienced, full time accountant. That is where this free attendance recording system called Time Clock Wizard, comes into play. Hiring a full time accountant shouldn’t be necessary as long as you can find something online that records attendance, allows employers to set employee scheduling and even compute payroll according to hours worked. Read more here: Features To Look For In an Attendance Recording System.

I am comfortable with manual spreadsheets. Why should I be compelled to try an online solution?

Businesses that use automated systems to keep track of their attendance numbers are able to progress faster. When employees are not being kept track of, it can lead to inefficiencies appearing in the business. This can lead to significant losses that could have easily been avoided with proper attendance tracking. With this management option in place, businesses are able to remain on top of any inefficiencies that develop and correct them effectively and immediately. Get more info here: Online Attendance Tracking VS Manual Spreadsheets.

How can I keep employees from gaming this system?

Even with the most efficient systems in place, inaccurate reporting by unscrupulous employees can result in a major drain on resources. Fortunately, there are many payroll time clock software systems to help track employee hours and assist with payroll calculations. Time Clock Wizard has many safeguards built in to help warn management there is a problem. See more here: Optimized Payroll Time Clock Software.

Do your employees travel? How do they use Time Clock Wizard when doing so?

As long as your employees have internet access, they can clock in and out, as well as, manage their own schedules. Time Cock Wizard is the best time keeping software because it includes what you need to monitor gas mileage and reimbursements. You can use this feature to track the miles that they are traveling and the system will calculate mileage pay. Click here to find out more: 8 Features of the Best Time Keeping Software.

In my business, we have a plethora of specialized employees who have vastly differing schedules based upon their role. Is Time Clock Wizard up to this sort of challenge?

Of course! Telecommuters, field workers, sales people, temporary employees, and workers in other categories all present their own unique challenges. Keeping track of employee hours in these tricky situations can be difficult if you rely on nothing more than good old paper timesheet templates. Making a record of employee hours that’s actually accurate might even be impossible the old-fashioned way. See more here: Powerful Online Tools For Keeping Track Of Employee Hours.

How much work is it going to be working with this system? I do not want to spend too much of my time messing with it.

When implementing this easy system, your main responsibility is setting up your account properly and giving the system all the parameters needed to calculate employee hours. After that, operation is incredibly simple for both employees and payroll personnel for keeping track of employee hours. Whether it’s a matter of tracking different hourly rates, holding onto fractional time, including expenses and mileage, or making one-time adjustments, Time Clock Wizard juggles all the mathematics behind the scenes and minimizes the amount of effort you and your employees need to put in. Read more here: Powerful Online Tools For Keeping Track Of Employee Hours.

I heard that Time Clock Wizard allows for the employees to correct their schedule on their own. Is this true?

Yes, when your employees have an error on their online time log, this allows them to make easy corrections. Time Clock Wizard has a user-friendly time change request sheet to take care of this. The error is noted and a notification is automatically sent to the manager for approval. As the manager, that means you spend less time adjusting time cards – that in itself makes Time Clock Wizard the best time keeping software. Get more info here: 8 Features of the Best Time Keeping Software.

We have a lot of temporary workers we manage, and their time frames are not so easy to work with. We may need 2 employees or 15 for the same task the next day. How would Time Clock Wizard handle this?

When you are ready to create a schedule, you can customize payment rates per employee, a certain shift, certain job function or whatever your need. For instance, the pay rate may differ depending upon the job for the day. This time management application can also be set up so that you can copy a schedule and re-post it. Even if you do not want the exact same schedule repeated each week, having one already filled in that only requires minor adjustments can save you time. Read more here: Using This Time Management Application.

What do I need to look for in an efficient time clock application?

As much as possible, find something that has everything that you need in the dashboard alone. Time Clock Wizard is a free software that has a robust attendance recording system with lots of unique features. Another requirement should be to find ones that are browser based, so all your employees can use the program regardless of their machine or operating system. See more here: Features To Look For In an Attendance Recording System.

We merged with another company that has a very different pay schedule than us, yet the companies wanted to maintain their independence with operation. Can Time Clock Wizard handle two companies at once?

The weekly, biweekly, or monthly mountain of paperwork is not only a huge hassle, but a major cost to your business. Time card management results in lost time that could be better spent managing other tasks and problems. Inevitable errors take time and money to correct. Time Clock Wizard is built for scheduling issues that businesses face in the real world. That is where this free payroll time clock software comes in handy! Read more here: Optimized Payroll Time Clock Software.

We have a suspicion that some of our field reps are not doing their routes properly. I understand that Time Clock Wizard tracks GPS locations. Would this help us find out who is not being truthful?

Accurate timekeeping and attendance records are easy to create, because employees can be restricted to clocking in only at approved locations. For field employees, GPS-enabled phones and mobile devices make it equally easy to record exactly where an employee clocked in, as well as, when. Read more here: Accurate Timekeeping and Attendance Records Tools.

One of the most disrupting things to our daily work flow is employees coming in to check their schedules. If Time Clock Wizard is an online application, can they check their schedules from home?

Time Clock Wizard is a free time management application that solves the problem of schedule communication. Once you have completed the schedule, you can post it online. So that your employees do not have to repeatedly check in to see if it is posted, you can alert them via email or text message. This also guarantees that they have been notified of when they are supposed to work. See more here: Using This Time Management Application.

The biggest time sync that I have is trying to do quality control with all of my employees spread from the United States to Singapore. Is it possible to select a small group of employees to monitor when they clock into work so I can reach them?

One huge advantage Time Clock Wizard’s program has over many existing solutions is the ability to send customized email or text message alerts whenever an employee clocks in or out. Web based timeclock software makes it easy and convenient to monitor the comings and goings of your workers, whether at your desk, at home, or from a hotel on the other side of the globe. This is far in advance of the optical scanners that have been the standard for quite a while. Read more here: Awesome Web Based Time Clock Software.

We have a call center that is multinational. Would Time Clock Wizard be a good fit for very varying schedules over a 24-hour period?

Edit the schedule fast and easy. Employees from all over the world can log in and access the schedule. Scheduling with the best time keeping software is a necessity for businesses that manage atypical work hours and shifts assignments. You’ll also be able to see payroll at a glance if you enter information on wages. See more of this here: 8 Features of the Best Time Keeping Software.

How much labor is Time Clock Wizard proposing to save me?

With Time Clock Wizard operating in real time, the organization has control and visibility without all the potential hassles of time management. From easily and quickly capturing information for reports to tracking billable expenses, this is a web timeclock with the level of detail that will match any operation without the man hours once required to manage even the smallest staff. Read more here: Web Timeclock To Save Time and Money.

I need a solution that requires there to be time clocks in each department that is also automated. Can Time Clock Wizard do both of these things well?

This web based timeclock software will automatically keep track of what site each employee clocks in and out from. The unique ClockPoints feature allows you to restrict which locations an employee can or cannot clock in from. This removes any worry that employees may not be where they are supposed to be. See more here: Awesome Web Based Time Clock Software.

I run a catering firm for a large hotel chain. During heavy convention season, we may have employees as far as 20 miles away. Can Time Clock Wizard help with tracking these employees based on their location?

The advantage of a web timeclock is that it helps management know when their employees are on the job without necessarily having to physically find them. It also ensures managers don’t make errors in scheduling as Time Clock Wizard will not let them plan to use employees that will be on out on already approved days. See more here: Web Timeclock To Save Time and Money.

It is really hard to tell with the punch clock line up which employees are actually late from their breaks. Is this a feature that Time Clock Wizard can help out with?

Don’t allow employees to get away with clocking in and out for lunch and taking far too much time! Why not use the hourly timesheet calculator that is built into Time Clock Wizard to check for stragglers efficiently? While you may think that people are being honest with you, that’s when you may start getting taken advantage of. When you have an employee, for instance, that starts to stay out for lunch an extra 15 minutes, then your other employees that follow the rules may start to get angry and feel like they’re not being properly treated. By using our software you can track everyone and learn who isn’t following your rules regarding break times. Read more here: This Hourly Timesheet Calculator Program Helps!

Much of my day is spent tracking down missing time cards. I wish there was a better solution than this! Is there?

Why are you not using Time Clock Wizard as your computerized payroll system yet? Manual timecards and timesheets can be misplaced. If a punch card is missing, there is no way to recover that data. Also, the physical timecards or timesheets have to be submitted to the payroll manager on time. If the payroll manager does not receive them on time, payment for that employee, as well as the entire staff can be delayed. See more here: Why A Computerized Payroll System Is Just Better.

Time Clock Wizard Offers A Free Solution While Providing Manager Assistance

The staff of Time Clock Wizard are here to help managers get a handle on managing employees. Since payroll, schedules and human resources are so closely tied, it seems rather inefficient not to remove the tasks that can be automated from this process. Because Time Clock Wizard allows for employees to manage their own schedule changes, this takes pressure off of management to try to resolve these issues. Being a free software application, there is now reason not to at least sign up and check it out for yourself. There are even better things planned for the application to become even more efficient.

The post Free Manager Assistance appeared first on Time Clock Wizard.

This resulted in the evolution of the now old-fashioned, wall mounted punch clocks, which are unfortunately are still quite common. In fact, many business owners/managers still use these paper punch cards to record time in and time out of employees. Obviously, there are still several disadvantages to this type of employee time tracking.

Is Time Clock Wizard Reliable?

Firstly, it is simply not as reliable due to the required manual data entry when calculating payroll. Additionally, employees who are working in different locations can’t utilize this method. Considering the amount of paperwork and manual calculations, especially when a business has more than 20 employees, this can become costly and inefficient to say the least.

Today, with the help of modern programming technology and easily accessible internet access, Time Clock Wizard has developed an outstanding solution that everyone can take advantage of. Regardless of the size of your business, accurate and efficient tracking of employee time has never been more crucial.

What Makes Time Clock Wizard Different From Its Competing Programs?

1. Free To Use

Why spend hundreds of dollars every month on a software program when you can get even more advanced features using Time Clock Wizard?

2. Browser Based

No applications to download or run. Clocking in and out of work can be easily done with a browser. This means that you don’t have to worry about operating system restrictions. Staff members can log in from any of your pre-designated computers.

3. Automatic Payroll Generation

Payroll computation and generation is time-consuming – but with Time Clock Wizard, everything is done in a breeze.

4. Ability To Clock In Even When Outside The Office

This is one of the most important features that Time Clock Wizard has. Unlike other programs, one can only clock in whenever they are in front of a computer. The developer behind Time Clock Wizard knows how important it is to track other employees working outside the office.

Manage Employees Outside Of The Office

For instance, you may have office-based employees, home-based workers and sales agents that need to travel and meet with other clients to close a deal – how are you supposed to manage their clock-in and clock-out record? Time Clock Wizard is the best solution. Even if you’re operating a home-based business, you can monitor your employees’ productivity and reliability without having to rely on people’s word, or manual input of data.

For people who are working on-site or anywhere outside of an office, Time Clock Wizard provides mobile access. It even allows your employee to add mileage, which is an amazing feature especially if employers need to reimburse gas costs.

Use Time Clock Wizard For Clocking In At Work

Clocking in at work has significantly improved over the past few years. Now that Time Clock Wizard provides all the time tracking and employee scheduling solutions for businesses large and small, why wouldn’t you take advantage of it?

With Time Clock Wizard, clocking in at work is easier and more reliable than ever! Give it a try – you don’t even need a credit card to get started!

The post Clocking In At Work – Then And Now appeared first on Time Clock Wizard.

It is now easier to track and monitor as well as schedule employees with the help of an online time clock service called TimeClockWizard.com. Moreover, this website is free and is an amazing way to manage schedules, payroll, payable wages and to track whether employees are on the job or absent.

What Features Should You Look for in a Time Clock?

Seven features of this online time clock service include:

1. A dashboard

2. Scheduling of requests

3. Who is working today

4. Reimbursement requests

5. Absences and availability

6. Emailing of schedules

7. Requests for switching shifts

TimeClockWizard.com makes all this easy with the use of the dashboard and other features that are so easily accessible to employees and managers.

Why Use This Service?

With a large number of employees, this online time clock service allows for customization and self-registration of employees with a password that you have chosen. Moreover, deleted user information is kept in the system for up to one year enabling recovery if that employee returns to work. Some of the benefits of this service include:

• Physical security from a secure data center

• 128-bit SSL encryption for security

• 100% web based with no software to install

• Access from a cell phone

• Email notification when user is clocking in or out

Customization

One exciting feature is that the dashboard login screen can be customized with the company logo and a message for the employees. Employees can also use the Quick Clock In/Out feature which will allow the user to clock in and out without having to login to their specific account. With accuracy one of its features, Time Clock Wizard can be configured to the nearest .25 of an hour as well as .1 of an hour.

Employee Scheduling

An employee’s schedule can be modified in advance to allow for vacation times or for a week-to-week schedule. Moreover, users can request an absence in advance and if approved, it can be added to their schedule. If the request is denied, the employee receives notification by email with an optional message by the manager.

So Many Reasons to Love this Online Time Clock Service

With ease of use and the ability to customize this free online time clock service, TimeClockWizard.com is an effective tool in the management of employee time, requests, payroll and reimbursement tracking, schedules, customization and more. It will be valuable to employees and managers and is a great time saving solution. Time tracking software is the next advance in employee scheduling, and TimeClockWizard.com offers this service for FREE.

The post This Online Time Clock Service from TCW is the One appeared first on Time Clock Wizard.