With the right online shift planning software, employees will be empowered to help managers.

Human resources is divided into different sections depending on the business chain of command. Each task within the human resources department flows through both management and payroll. Keeping an efficient flow between these departments has been a challenge.

Time Clock Wizard allows for the tasks of human resources, management and payroll from a centralized dashboard. Both staff and employees use their software anywhere in the world. This makes employee shift planning exponentially simpler that spreadsheet methods.

Employee shift planning is studying the workflow of your business to determine the best type of schedules you should make for employees. The traditional Monday through Friday 9 to 5 schedule may not be a good for for your office logistics.

How do I Create Schedule Online with Time Clock Wizard?

In order to create a schedule online, you first need to sign up for a free trial with Time Clock Wizard. There are video tutorials that walk you through each step.

Once you learn the software, scheduling and making shift changes will take up a minor portion of your day.

Because your data is in one centralized location, the staff doing payroll will thank you too. They will be spending less time chasing down employees to decipher poor handwriting and misplaced timesheets.

There are two articles linked below that are here to assist you further:

How to Schedule Employees Using Time Clock Wizard

How to Schedule Staff Efficiently

How to Schedule Employees  and Create Work Schedule with a Shift Planner

Time Clock Wizard is an incredibly robust online time clock that does shift planning. One of the best features of this software is automated attendance.

From a centralized place, you can see who is clocked in and out verses who is scheduled. This feature allows managers to see if there is a lack of people clocking in on time to go physically investigate the issue. This save management footsteps and time!

If you need help with building strategy, thin our article Efficient Plan Schedule Management Process Planning is there to help you.

Time Clock Wizard is considered to be workload management software and one of the best online time clocks for shift planning.

How do I make a Staff Schedule Template?

Once your employees are entered into the system, the interface helps guide you through scheduling your staff. In previous business years, a manager would need to print out a spreadsheet with employee names and personally fill in each square. Now, the process is more user friendly.

To conclude, there are many different ways to schedule employees with Time Clock Wizard. This software allows for your employees to be empowered to use the software. This frees up time for management.

Time Clock Wizard is an online time clock and payroll calculator with work staffing scheduling features. Try Time Clock Wizard for free by clicking on this link: Free Trial for TCW.

Save

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The post How to Create Schedule Online with Time Clock Wizard appeared first on Time Clock Wizard.

In the 1970s, businesses started using computers for large calculations like payroll. IBM software recorded to punch cards or tape wheels. The ability to recall data was cumbersome. It is no wonder smaller companies just used paper time sheets to calculate payroll.

In order to have efficient plan schedule management, you need workload management software like Time Clock Wizard. Read more about the importance of standard operating procedures.

What is Workload Management Software?

Making informed decisions about the level of workforce needed every day is made easier with online management tools.

Because your workforce schedule is concentrated on a convenient dashboard, it makes it easy to get a quick overview of your operations at any time.

When customers started using Time Clock Wizard, there were surprises. One of the unexpected benefits is that it is easy to re-assign employees to different areas of the job site as needed.

This reduction in wasted downtime labor hours and the ability to do batch scheduling were  key factors for meeting projected labor force goals.

What is Batch Job Scheduling?

Batch scheduling is typically a hands-off process in which events trigger the schedule management. You may know of “If this, then that“process arrangements.

Time Clock Wizard is a hands on and convenient way to do mass scheduling. This gives management and human resources the best ability to easily schedule staff, make changes and notify employees. The benefit is easing conflicting deadlines.

Unlike typical batch systems, Time Clock Wizard allows for employees to check on their own schedule, request time off and request to exchange days with another employee.

How to manage conflicting Deadlines

Business have moving parts. Sometimes projects get delayed or work ahead of schedule. When this happens, sometimes labor is required to be in two places at once.

Time Clock Wizard has some features that can help out with conflicting deadlines.

The ability to leave notes for employees is helpful. For example, when your employee logs back in from their break, a note could appear to them to: Switch to project B for the afternoon only.

It is good to have a mix of tasks available for employees that include routine items, tasks that are tied to deadlines and no more than 3 priority items at a time.

How to manage workload of Employees

An important thing to remember is that the manager in charge of employees sets the standards. Creating and maintaining standards makes it easier for employees to do their jobs efficiently.

Time Clock Wizard helps out with maintaining standards by having an intuitive interface that all employees interact with.

An employees time is just as important as a manager’s time. Make sure that employees have blocks of uninterrupted work time to get tasks done. Also, make sure to have a set of problems that warrant input from other team members before calling a meeting.

Outsource repetitive tasks that can be completed efficiently somewhere else at a better price. It is important to ask employees if they are running into repetitive tasks that is getting in the way of more productive time.

Time Clock Wizard increases ROI for Workload Management Software

When you are able to make and post batch schedules for your employees using Time Clock Wizard, employees will be able to check their schedule online. This frees up the bottleneck caused by employees coming into physically check their schedule.

This is a terrific six sigma project to see how much better customers react to the increased service. You can try Time Clock Wizard for free: Try TCW now!

The post Employee Workload Management Software as a Service appeared first on Time Clock Wizard.

It is important to make sure that employees are scheduled appropriately.

Employers are looking for ways to better serve their employees. Or at least, keep out of trouble with any governmental labor board.

Here are some of the most common employee complaints about schedules:

• Employers not paying attention to high-traffic times.
• Changing the schedule without notice.
• Dropping employee shifts too close to actual work time.
• Being scheduled for more than one location at the same time.
• Employers making staying over a scheduled shift time mandatory without prior consent.
• Dismissing complaints about schedule as trivial without an investigation.
• Shifts that rotate awkwardly so employee really cannot get proper sleep.
• Needing to come into the workplace to view schedule.

It is very important to keep employees happy with their schedule. The more way employees can help you manage the schedule, the better.

Employees have 24/7 access

The terrific feature set of Time Clock Wizard make it easy for employees to check their schedule at their convenience.

When you take into consideration the time and travel costs for employees to come into the office to check their schedule, it may not directly affect your bottom line.

However, it does affect your employee’s attitude and impression of the workplace.

Viewing Pre-Scheduled Employees

Melissa Ruy, a terrific representative of Time Clock Wizard, has created the video below to help you get a quick view of your scheduled employees.

If you are looking to learn how to create the employee schedule in Time Clock Wizard, see the tutorial about our Employee Scheduler.

Hi everyone. It’s Melissa with Time Clock Support and I’m going to go over how to view your scheduled employees for the current day.

Using Schedule Tab

So I’m on our schedule page and I got here by clicking the Schedule Tab.

I’m going to go ahead and click “Show All Employees” to see who is scheduled. I can locate today and see which employee’s are scheduled for today.

Using Day View

You can also click the Day View.

You’ll see here, it’s May 26^th 2016 and these are the employees that are scheduled today.

View Pre-Scheduled employees with Ease

If you guys have any questions please feel free to contact us on our support Tab and we’ll be happy to help you. Have a great day.

Time Clock Wizard is available to try out for free. This is online software application that your employees can use to reach their information from any location with internet access.

One of the cool features of Time Clock Wizard is that you can write a note to your employees within Time Clock Wizard. This is a extremely helpful feature that allows managers to direct employees better from one location.

For example, Human Resources have paperwork for employees to sign at irregular time frames. A quick reminder to the employee to take care of their paperwork can save the energy of both managers and human resource staff.

The post How to View Who is Pre-Scheduled for Today appeared first on Time Clock Wizard.

If you are new to the employee dashboard or you are just needing a refresher, the video and transcript are available below.

Also, we know that managers get busy from time to time and just need a quick reminder of what to do next. This video series is also for you. The previous video featured scheduling employees.

Transcript:

Hi everyone. This is Melisa with Time Clock support and today we going to go over your dashboard.

So this is your dashboard. You have a nice little blue widget here that gives you your company name.

This little pencil over here helps you to put a little welcome message over here or reminder for all your employees to see. You can make the text red or bold or whatever you feel like doing.

Going over Pending Requests

Then you have your Pending Requests. This just kind of like a central station for managers to know what needs to be done.

For example, we have one pending request, time sheet request that needs to be approved by management so that it can actually apply.

So this is when employees want to change the time or request a time that maybe they forgot to clock in and in order for it to apply you need to approve it as a manager.

So I just approved by checking the little green check mark or you could do decline by clicking the red X.

So let me go back to my Dashboard and I have zero pending requests.

Clock In Error Reminders

You have four Possible Clock in Errors. This is just to let you know that this person. They work 75 hours, 145 hours, 25 hours. The system will automatically let you know anything over 13 hours in one 24 hour period.

Requests for Days off or Absences

This one will let you know if you have any Absences Request.

So if your employee is requesting vacation time or any type of time off, you can approve it or decline it. I approved that one.

So that one is finished and usually managers will go through this list once a day or once a week to make sure everything is up to par.

All Employee Time Sheet Overview

This timesheet to verify gives you an overview of everyone’s timesheet.

You can see it over in one place. If you require Clock in Image you can see here and you can verify all of them at the same time, just letting the system know that these Clock ins are okay.

When it comes to generating payrolls you are good to go.

Those are done.

Employee Clock in Stats

Alright. Then we go over to Who’s in Stats. These basically will let you know on your schedule how many employees were scheduled for today, how many are clocked in right now and how many clocked in as a total for today.

So you’ll know you have five scheduled employees today. Only one is clocked in now and only two have clocked in for today. You are missing three employees.

You can click any of these and just kind of see what’s going on. Like in who’s in, you can see a list of who’s in. Nobody is in right now for me but you can click on that and I’ll just give you some information.

Your Tasks to Manage

The My Task which is basically that will let you know what tasks are assigned to you and that need to be completed. Also what task you assigned to other people that have not been completed.

Live Stream of Time Clock Action

The Live Stream is just an overview of what is going on in the back end of your time clock.

So it’ll let you know when something has been approved or declined, when someone is clocked in, when somebody is clocked out, when somebody is on a break, all sort of different types of things.

When someone creates a task or finishes a task you can just go through the live stream and sort of check it out.

Payroll and Hours Graphs

You have two graphs down here and one is basically letting you know for that particular day, the 15^th, what you can expect the Payroll for that day based on the hours worked and the payroll wage you entered on the employee’s profile.

You can change the graph to another type of graph. Whatever you’ll be comfortable with.

Time Card Overview

Then you have My Time Card. My time card is when you clock in and out. It lets you know that information here.

It lets you know this a time Clock In Out type Clock in.

It’s a break and it’ll let you know it’s a break.

It lets you know the IP address for the clock in and the clock out.

You get you totals down here. How many times Clock in hours you worked, how many breaks you work and absence for that pay period.

Whenever you generate a payroll, it automatically clears this out and starts a new fresh Time Card.

Upper Employee Dashboard Features

You have your Quick Add for your employees.

You have your Messages. So you can always click here when the bell is rings as it is right here. It says two which means you have two messages.

You can always send a message by clicking here.

This is another overview of your pending requests which is just a little reminder and this is your tasks as well.

This little question mark is so that you can have a quick tutorial of the icons and the widgets if you ever need a little reminder of any kind. You can access that on any page.

Here is your Clock-In button.  Once you click Clock-In, it’ll change to Start break and Clock-Out. So you are able to start your break now or Clock-Out depending on, you know, what you do in your business.

So that’s your Dashboard.

So if you have any questions you can always click the live chart down at the bottom and feel free to ask us any questions. We hope you guys are enjoying the Time Clock and thanks so much. Have a wonderful day.

Employee Dashboard Conclusion

The Employee Dashboard from Time Clock Wizard is one of the best features of this software as a service. The efficiency of taking care of the employees in this manner frees up time for managers to work on other projects.

Time Clock Wizard is an incredible return in investment just with time saved alone! The Pre-scheduler is another great feature to try out. If you have not had a chance to try Time Clock Wizard for free, click this link.

The post How do you use the Employee Dashboard for Time Clock Wizard? appeared first on Time Clock Wizard.

Let’s take a glance at some of the key benefits that come along with such a system and why it is imperative for a business to have it in place as soon as possible.

Some schools are using Time Clock Wizard’s online app to teach kids about clocking in and out for work or projects. One of the amazing benefits to Time Clock Wizard is to make sure that kids are where they are supposed to be for school outings or conferences.

If a student or employee does not check in, then an alert can go out about the missing person.

No Errors

The main benefit of this system would come in the form of the elimination of errors. Most businesses do attempt to keep track of attendance numbers by way of spreadsheet or template. However, most are not able to eliminate those pesky errors that keep on coming.

Errors from humans are a part of life and when the tracking is being done manually, there are going to be loopholes and/or kinks. This system ensures there are no errors along the way as everything is automated.

It simply cannot get easier and better than that for those who want perfection.

Tangible Analytics

Every business is looking to gain access to numbers that are going to improve their bottom line. Yet, there are some numbers that end up becoming elusive because they are either difficult to accumulate or tedious.

When a proper system is put in place which takes care of the accumulation of numbers, it is better for the business. Because the reports are going to be created on their own, the management team is able to simply read these tangible numbers and act on them.

For #ThrowbackThursday, here is the original video made about this subject: 

Attendance Tracking – Less Work Keeping Track

The goal for any business is to have almost everything as systematic and automated as possible. A system of this nature ensures all of the tracking that is being done is accurate and easier to access. It is important to have the best time keeping software features.

When things are being done manually, it can lead to countless man hours being spent on such tasks. That can dry up financial resources in a hurry. Rather than wasting money and/or time on such tasks, why not let a system take care of it?

This is the beauty of tracking with an automated system.

These are just some of the essential benefits that come along with attendance tracking. Businesses that use such systems to keep track of their attendance numbers are always able to progress faster.

When employees are not being kept track of, it can lead to inefficiencies appearing in the business. This can lead to significant losses that could have easily been avoided.

Shift Planning and Attendance Tracking with Time Clock Wizard

With this management option in place, businesses are able to remain on top of any inefficiencies that develop and correct them effectively and immediately. Have a quality tracking system in place.

TimeClockWizard.com can ensure better monetary results and greater production success.

You are able to try Time Clock Wizard for free right now.

The post Using Time Clock Wizard for Attendance Tracking appeared first on Time Clock Wizard.

Customers will quite often request products or services to companies that they respect. The goal of any business is to be the best value for each customer. One of the ways to do this is to appropriately manage budgets to avoid cost over-runs.

In the last article, we covered how to schedule staff using Time Clock Wizard. In this article, we will cover project planning. Knowing what to do for scheduling will help your business become more organized.

What is Project Scheduling?

Project scheduling is a part of total project management. This is a detailed list of a particular project’s activities, deliverables and milestones.

It is a good idea to have a start and end date for each project; with that in mind remember that bottlenecks happen, so be flexible with date allocations.

What is a Plan Schedule Management Process?

In order to bring innovative ideas into reality, there is a process that you should follow. There are many ways to get to your end goals depending on the size, technical difficulty, resources available and willing employees for each project.

Here are different types of project management systems:

• PM Methodologies
• Agile
• Waterfall
• Scrum
• Rapid Applications Development
• New Product Introduction
• Get Things Done
• 5s Methodology
• Packaged Enable Re-Engineering
• Bullet Method
• PRINCE2
• Kanban
• Kondo Method
• Six Sigma
• DMAIC
• Outcome Mapping

A lot of managers have not taken the time to research these various kinds of systems. There are some systems that just use paper and pencil while other methods are software-driven. Find out how to create a schedule online with Time Clock Wizard.

If you want a simple system, then Kanban is the winner. If you have a lot of projects to do at once, then the Scrum method might work better for your team. When your goal is improving customer satisfaction, then six sigma is your best project plan.

What is a Project Schedule Good for?

The project schedule helps managers organize resource allocation (including having enough employees to do the tasks), budget (avoiding overages and overtime), duration of tasks, specific events (pre-launch) and all dependencies.

Another key factor for creating a project schedule is to communicate the chain of command for every given project. This ability to delegate tasks to middle management will free up time for upper management to pursue strategic partnerships.

Project Planning and Scheduling with Time Clock Wizard

One of the really nice features of Time Clock Wizard is that you can easily move employee schedules as needed for your projects. The scheduler within Time Clock Wizard allows you to email your employees about schedule changes.

Employees will be able to easily look online at their schedule the night before a shift. This will free up time for both employees and managers. Employees will also be able to switch shifts with each other so there is no confusion who is supposed to work.

Another feature is the forecasting section. This will allow you to see if your proposed schedule is under- or over-staffed. It is good to know when to avoid overtime charges.

Shift Planning for Projects

When a plan is put to a schedule, the task become manageable in sections. It is important to point out that planning for extra shifts in the beginning of the project will give wiggle-room toward the end of the project.

No matter the method of task planning and schedule management you choose, Time Clock Wizard makes shift planning changes easier than traditional workload management. In fact, workload management software is becoming as much of a staple to business as staplers.

Right now, you can try out Time Clock Wizard for free.

The post What is an Efficient Plan Schedule Management Process? appeared first on Time Clock Wizard.

In the last article, there was a basic overview on how to schedule employees.

This article is going to focus on the ways new business owners do scheduling with computer software.

The three shift planning software for creating schedules:

• Microsoft Excel
• Microsoft Word
• Time Clock Wizard

Depending on your budget, time and willingness to learn, making schedule and shift planning will sharpen your skills as a employee manager.

What are common Employee Schedules?

Even human resources industries pay well for talent managers to go out into the field to find employees just to manage inputting schedules efficiently. The real logistic challenge start with how are you going to create and record the type of schedule you want.

Types of Employee Schedules:

• 8 hour shifts are typically 5 days to full time. The most common.
• 10 hour shifts are good for 4 days. The extra closed day of the office saves on utilities.
• 12 hour shifts for 3 days give 36 hours (for when you need just less than full time.)
• 16 hour shifts for 2 days is 32 hours per week. This is good for nursing or weekend shifts.
• 24 hour days are typically reserved for on-call jobs. One per week is recommended for high-stress jobs.

How do you Make a Schedule on Excel?

This video in Excells Fun channel is about the functions you need to build the base of an employee schedule. This channel is a terrific resource for employees to learn Excel.

Do not forget to use Freeze Panel to be able to flip through records quickly in an organized fashion. The End of Month function really useful for organizing schedules per month. Also, you might even want to know the first day of next month for organizing schedule by month.

The functions in excel are not intuitive nor user friendly. People who choose this option for making employee schedules really are brand loyal to Excel or do not realize that there are better alternatives.

How do you Make a Schedule on Word?

There are people who find that Excel is really difficult to use. They prefer using Word to get the job done. In this video, by MizAshly, she shows how to make a daily schedule with Word.

https://www.youtube.com/watch?v=m5pTFJ7dRLo

In order to do this for employees, each employee would have their own schedule.

Basically, you would make a stock schedule, fill in the blanks for each employee, and print it out. This method is very time consuming and many managers find this method extremely frustrating.

Some managers prefer this method so that employees can write their own work schedule at the end of each week. as many labor professionals have pointed out: this method is easy for employees to abuse and exploit.

It is better to have a system that calculates the actual hours worked in real time anywhere where there is internet access. That is what Time Clock Wizard is terrific for. Read more about why a good recording system matters and the benefit of standard operating procedures.

How do you Make a Schedule with Time Clock Wizard?

Decide on the style of schedule you want. Time Clock Wizard has an intuitive interface for making staff schedules. This video (narrated by Melissa Ruy) is an overview of some of the features of Time Clock Wizard’s scheduler.

Time Clock Wizard is t he best value for managers who want to schedule employees in an efficient manner. This is much easier to learn that Excel spreadsheets and are more usable than Word documents.

The truth is that technology has excelled to assist management and human resources manage the core aspects of employee management in one place.

Now, after learning more about what the scheduler can do for your business style, you can try the service free.

How to Schedule Staff with Different Software Options for Shift Planning

In this article, the basic pros and cons of these software were mentioned:

• Microsoft Excel (or similar spreadsheet software)
• Microsoft Word (or similar document software)
• Time Clock Wizard (online software as a service)
• Our Free Printable Employee Schedule Templates

After deciding on the type of software and schedule you are going to use, the next step is the “plan schedule management process“. You can use the forecasting tool within Time Clock Wizard to help with this or look back at the last 90 days scheduled to notice patterns.

The goal is to learn how to schedule staff in an efficient as well as economical manner. Again, here is a link to a free trial of Time Clock Wizard – a robust online shift planner and more.

The post How to Schedule Staff for different Industries appeared first on Time Clock Wizard.

It makes sense to get organize a schedule that works well for both management and staff. The easier the schedule is to create and use, the better for everyone and the why standard operating procedures are important.

How to Schedule Staff Effectively?

At one time, creating schedules by hand was the preferred method. Then, scheduling moved to database spreadsheets, which was more efficient yet still hard to work with.

Smartphone apps gained popularity in use. With the ability of online apps, the scheduling process has become more interactive and intuitive.

Employees should be able to access and view their schedule online at any time and make requests for changes.

Did you know this? 

Time Clock Wizard is workload management software that handles employee scheduling, virtual time clock, hours reporting plus payroll.

Here is an example of one way TCW will immediately save your business:

When employees call into the place of business to ask for verbal confirmation of their schedule or to request changes, so much time is wasted. The time wasted on the phone does not benefit the company.

With the app for TCW, employees can just log onto their account and see their information. This takes the strain off management. Small, non-efficient interruptions add up throughout the day.

What is an Efficient Plan Schedule Management Process?

Employee time is an important aspect of plan schedule management. In order to get the product or service to your customers on time, your labor force needs to meet the demands of the project at hand.

As companies get away from doing punch cards and paper schedules, workload management software takes it place. It is great to be able to create your schedule online.

Time Clock Wizard is available via a free trial. There are tutorial videos available for you as well to teach you how to schedule employees.

How to Schedule Employees

You can input the schedule the first time with our intuitive software. Easily copy schedules week to week. Utilize employee check boxes for individuals.

Also…

You can also move schedules around to help cover for mistakes, vacation time or other necessary changes. Managers love this feature!

You can email the schedule directly to an employee. This is convenient because it prevents employees from calling excessively or creating a bottleneck around a physical schedule. Employees will be able to request time off within this same app.

Use the payment graph to stay within budget. The forecasting option to meet scheduling goals. You will be surprised with the results. Data that emerges from scheduling stats is like gold. Over time, you’ll be able to shift employees to cover high production times.

And…

The data you can collect from Time Clock Wizard is really beneficial. Executives who are working on six sigma projects or other efficiency testing models get a good value for Time Clock Wizard.

Sign up for a free trial today.

The post How to Schedule Employees using Time Clock Wizard appeared first on Time Clock Wizard.

This video is part of our Video Friday series. These are tutorials that show how to use the various aspect of this intuitive online Time Clock system that employees, managers, payroll and Human Resources will love.

Getting into the Scheduler

Hi everyone. It’s Melissa with Time Clock [Wizard] Support, and today I’m gonna go over the scheduler. So I’m on our schedule page and I got here by clicking schedule on the left side.

And this is basically our monthly view. So we’ll go over the page really quick.

You can select by location. So let’s say you just want to see one of your locations schedule. You can do that there or you can select all if you want to see everybody.

You can also show all employees so that you can see everybody on the same page – everyone is scheduled for one day can do that. Or you can go down the line and just see your employees one by one. Read more about why implementing a time tracking app is the necessary next big step.

Emailing the Schedule to Employees

So here we have an envelope [icon button] and this is basically so you can email your employees are schedule. This is very useful if let’s say you need a quick update to the schedule and want them to know about it.

You would just click this envelope and the system will automatically send them an email letting know what their schedule looks like. Your employees can login at anytime and view their schedule.

So there’s really no reason why they should not know when they have to work even if you do make changes. So they have access to their schedule anytime.

This little trash can [icon button] is if you want to delete that employees entire schedule for the month.

So if you don’t want to just delete one shift by clicking on this little X here and deleting that just one. You can delete this’ you can click this trashcan to delete all of the schedules.

Using the Payment Graph

There is payment graph here on the bottom, and you can scroll on the bottom to go through each day. And it will let you know basically a forecast of what you can expect for payroll.

It lets you know based on the hours that you scheduled your employees and the pay wage you will enter into all of your employee’s profile, the total hours that you scheduled and the total estimated payroll.

Forecasting Schedules

So, it’s really helpful when you’re trying to do any type of forecasting. When you need to delete some hours to stay within budget, you’ll know that just by checking out this graph.

So you can use these arrows [ <  >] to go from month to month. And you can click show all employees so you can see everybody’s schedule.

And you can also go to a weekly view and use the arrows to see what’s going on in future weeks.

Copying Schedules Week to Week

And let’s say your employee works the same schedule every week. You can actually click the “Copy This Schedule to Another Week” [button].

And a little pop-up will show. It will allow you to select your employees that you want to copy and select the weeks you want to copy the schedule to.

And all you got to do is click “Copy Schedules” [button] and it go ahead and copy all the schedules you want copied.

Using the Daily View Option

You also have a daily view. You can use this little calendar right here you want to go to like a specific day. And notice how we have Trina who is scheduled here. I want Melissa to have the same schedule as Trina for that day. And I don’t have to go and enter everything in.

So you can actually select an employee here, scroll down and click “Update” [button] and the schedule will copy the same exact schedule, location [&] position and the schedule will copy the same  exact schedule, location [&] position; everything will copy to the other employee.

Copy using Employee Check Boxes

You can also delete it here and you can also check these box[es] so that it actually copies to the next day. But you don’t really need to use this too often because now on a monthly schedule you can actually drag and drop and “Copy” [button] the schedules.

Drag and drop. There we go.

Moving a Schedule

So let’s say “Oops, I scheduled Melissa for the wrong day. I want her to actually work on the 19th.” I can drag and drop and click “Move” [button] and there it goes.

Inputting Shift for the first Time

Now, if you want if you want to enter a shift in and for the first time, you would just click on the day, select the employee hours that you want them to work, the location and the job.

This custom hourly pay rate is basically if you want to hear another employee more or less for that day. This will override whatever pay wage you put in their profile.

So if you don’t want to pay them anything different, you would just keep it at zero.

You can make any notes for your employees to see and you would just click “Save” [button]. And it would save right here [on the calendar view].

Requested Time Off

Anytime your employees request time off it will automatically go onto the scheduler so you can schedule your employees properly.

So, Ben is taking a vacation this week so we got to make sure we have coverage on everything, you know, within our company.

So, that basically goes over the schedule page. It’s pretty simple.

Printing Employee Schedule

Oh…and one last thing, you can actually print your schedules here by clicking this little guy [printer icon], and it will give you a monthly calendar, then you select a format and then export it.

And you could also do a list type scheduling. so basically gives the date, the name and what time they need to work – where they need to work – where they need to be (if you don’t want to print out actual an calendar).

Find out what four common problems an attendance tracker can solve and how to quickly add your employees to the time clock.

So that’s basically it. We hope you guy are loving the time clock. Please let us know if you have any questions. We’re here to help. You can always click the chat button Monday through Friday from 9 to 5 Eastern time, and we’ll be happy to help you. Thanks again!

If you have not signed up for Time Clock Wizard, there is a free trial to sign up to now.

The post Video Tutorial: How to Create an Employee Schedule appeared first on Time Clock Wizard.

It’s a completely reliable and free resource with a wide range of features for easy employee scheduling. All you need to do is create an account, log in and take advantage of Time Clock Wizard’s functions.

It utilizes some of the most advanced technology out there for the collection, tracking and management of employee attendance, time, payroll and more.

It is exceptionally user-friendly, engineered from the ground up to suit the exact requirements of structured organizations.

Here is one of our original videos for #throwbackthursday:

Time Clock Wizard starts with a dashboard where you access all information and view data at a glance. Here you will find pay period information, scheduling, payroll and settings.

Get alerts, visit the Help desk or view the user manual. Time Clock Wizard lets employees clock in and out, and put in requests to managers for time corrections.

Support for Management

With its advanced functionality, Time Clock Wizard gives management plenty of support. Managers can quickly see where and when employees are clocked in.

The platform allows the modification of employee schedules on a week-to-week basis and has features for absence requests and approval, which is added to the schedule automatically.

The software also allows for submission of reimbursement requests with an image receipt.

Accounting for Absences

Time Clock Wizard wouldn’t be the best web based time clock if it didn’t address absences.

Employees put in request and, upon approval, they are automatically added to the schedule with hours deducted from any sick or vacation time the employee is due.

The software also accrues absences and employee unavailability. This is done through a simple process of entering any time frame from hours to days into the system.

Easier Scheduling

Time Clock Wizard will update its system and will not let managers schedule employees when they are not available.

This is an exceptional tool that ensures management and employees are always on the same page when it comes to effective utilization of man power.

The Best Part of The Best Web Based Time Clock

To complement all features, Time Clock Wizard has an exemplary notification system. Managers can notify employees about schedules and schedule changes via email or text. Employees can use the system for switching shifts with one another.

Once both parties agree on the switch, Time Clock Wizard updates the schedule, ensuring effective communication across the board and avoiding confusion.

For payroll generation, expense notification security, auditing and time management, the best web based time clock is Time Clock Wizard. And, remember, it’s free to try. Sign up now.

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